1. Introduction and General Terms
    1. This Privacy Notice sets out how Apsley Associates, (“we”, “us”, “our”) obtains, uses and protects any personal information that you provide to us, or that is otherwise obtained or generated by us, and which relates to you or to any individual connected with you.
    2. This Privacy Notice explains the following:
      • what information we may collect about you;
      • keeping your information safe;
      • what we may use your information for;
      • who we may share your information with;
      • your rights regarding the personal information you provide to us; and
    3. By providing us with your personal information (or by allowing your employer to provide us with your personal information), you agree to the processing of your personal information as outlined in this Privacy Notice.
    4. For the purposes of the General Data Protection Regulation, the data controller is Apsley Associates, 47 Apsley Road, Clifton, Bristol BS8 2SN.

 

  1. Information we may collect about you
    1. How do we collect personal information about you?

Personal information broadly means information that identifies (or which could, with other information that we hold or are likely to hold, identify) a living individual. This would therefore include any information provided to us in connection with your relationship as a client when you or your employer contacts us online, by phone, text, email, post or any other engagement or correspondence that you or your employer may have with us.

  1. What types of personal information may we collect about you?

We may hold any or all of the following personal information about you:

  • personal details such as your name, gender, age, date of birth, email address, postal address, telephone or mobile number, description of physical or mental health and identifiers such as passport number;
  • family, lifestyle and social circumstances such as details about current marriage and partnerships and marital history, details of family and dependents;
  • employment details such as length of service, employment and career history, recruitment and termination details, attendance record, health and safety records, security records, job title and job responsibilities.

 

  1. Keeping your information safe

We want you to feel confident that we are committed to keeping information secure.  We have implemented appropriate technical and organisational security measures to protect the personal information we collect against unauthorised or unlawful processing and against accidental loss, damage or destruction.

 

  1. What we may use your information for
    1. We will use your personal information for several purposes including the following:
      • to provide the services specified under our contract with you and/or your employer;
      • for internal record keeping;
      • complying with any present or future law, rule, regulation, guidance or directive, and complying with any industry or professional rules and regulations or any applicable voluntary codes;
      • complying with demands or requests made by local and foreign regulators, governments and law enforcement authorities, and complying with any subpoena or court process, or in connection with any litigation;
    2. We will hold your personal information on our systems for as long as is necessary for the relevant activity or services although, if necessary for legal or regulatory purposes, we may retain your records for a longer period.

 

  1. Who we may share your information with

We may share or disclose your information to any of the following recipients as may be necessary or desirable to comply with contractual or regulatory obligations relating to it:

  • With your prior agreement, under the terms of our contract, with the sponsoring employer, if any;
  • local or foreign regulators, governments and law enforcement authorities;
  • local and foreign courts, tribunals and arbitrators, other judicial committees or enactments of laws;
  • insurance companies.
  1. Your rights regarding the personal information you provide to us
    1. The accuracy of the information we hold about you is important to us. Under the Regulation you have the right to access the information we hold about you and have any inaccuracies corrected.
    2. If any of the information we hold about you is inaccurate or out of date, please let us know using the contact details below. You have the right to withdraw your data at any time.

 

  1. Changes to our Privacy Notice

Any changes we make to our Privacy Notice in the future will be sent to you by email.

 

  1. Status of this Privacy Notice

 

This privacy notice was updated in January 2021. It is noncontractual and we reserve the right to amend it from time to time.

 

  1. Contact

If you have any questions, comments or requests regarding any aspect of this Privacy Notice, please do not hesitate to contact us at:

By post:

Apsley Associates

47 Apsley Road

Clifton

Bristol

UK6

BS8 2SN

 

By email:  sarahgilbert@apsleyassociates.co.uk

By phone: +44 (0)117 973 6464

 

 

Sarah Gilbert and Ian Robinson, Partners at Apsley Associates